Techbubbles

Workflow changes in SharePoint 2013

 

This post discusses about key workflow changes in SharePoint 2013 and creating a sample workflow using SharePoint designer 2013. New Workflow management using Windows Azure workflow in SharePoint 2013. New advanced Visual Workflow designer in SharePoint designer 2013 makes it easy in creating workflows. You can now copy and paste the operations in Workflow Designer.There is no designer and split view option in SharePoint designer. image

The SharePoint Designer 2013 interface looks as below

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Windows Azure Workflow in SharePoint 2013

The workflow engine has been changed in SharePoint 2013, it is based on Windows Azure Workflow service. Workflow now treated as service and it is runs in same server or some  where in the cloud. So when you execute the workflow it no longer run in content farm , separating the workflow running from SharePoint gives you the scalability.

The connectivity between SharePoint and Window Azure workflow is done using a specific application service proxy.

Windows Azure Workflow Process

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You can see Window Azure Workflow service running as a separate component, it can also run in the with in the server where SharePoint is running. The authentication process is done through OAuth technology. You can use Visual Studio or SharePoint Designer to create these workflows.

The following are the software requirements to install the Windows Azure Workflow

      • Windows Server 2008 R2 SP1 x64
      • SQL Server 2008 R2 SP1 (Express) or SQL Server 2012
      • .NET Framework 4 PU3 or .NET Framework 4.5
      • IIS
      • IIS ASP.NET
      • IIS Management Service
      • IIS Windows Authentication
      • Windows Identity Foundation

Workflow improvements in SharePoint 2013

The new feature Stages has been introduced in SharePoint 2013, Stages are top-level container that can used to group conditions, actions and steps. Stages can not be nested and has to on top-level. Stages can only be connected to another stage. Declarative workflows now can call REST/SOAP services.

Visual Workflow Designer in SharePoint 2013

Visual Workflow designer is available when you install the window azure workflow and connected to the SharePoint.

Create a sample workflow on document

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when you create a workflow in SharePoint 2013, you have an option to select the platform type either 2010 or 2013 and say ok.

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Now Visual workflow designer is integrated in SharePoint designer

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You can notice number of conditions, actions and components have been added to the designer. You can also create custom action in visual studio and that will available here for work-flow creation in designer. You can check all errors in designer before publishing it to the server.

You can always switch to classic text-based workflow designer as shown below

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You can read this post for setting up the workflow in SharePoint 2013.


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